Calls

In this section, we will describe how you can configure Call Center-specific Conversations features. Other Conversations setup steps apply here as well.

To find out how to make and receive calls, please refer to our WebRTC calls documentation.

Here's a general overview of Call Center integration steps:

Prerequisites:

• Create an application using the Use Conversations configuration option
• Register agents to Infobip WebRTC calls platform using their AgentID
• Add Infobip RTC JS SDK to your application

To make calls, you need to:

• Create an outbound call conversation
• Generate CallOptions, and add the following in the customData existing parameters:
  • conversationsID - obtained in the response from the previous step
  • calleeClientType - can be either WebRTC for In-app Calls or PSTN for calls to phone numbers

const callOptions = CallOptions.builder()
   .setCustomData({
       isOutbound: true,
       outboundTo: outgoingCallRequest.destination,
       outboundFrom: outgoingCallRequest.sender,
       outboundAgentId: this.context.user.agentId,
       conversationId: outgoingCallRequest.conversationId,
       calleeClientType: calleeClientType,
   }).build();

• Use the callConversations method with generated CallOptions
const call = this.state.infobipRTC.callConversations(callOptions);
• Manage conversations the same as with other channels.

To receive calls, you need to:

• Configure your Voice number to forward calls to Conversations, use the Dial to Conversations script in IVR to route the call from IVR to Conversations. Or initiate a call from your application to Conversations using the CallConversationsmethod (Web, Android, iOS)
• Set agent heartbeat
• Register the incoming call event handler of InfobipRTC client and implement the option to answer and/or reject calls

Wrap-up Time

When a call is finished, agents usually need some time to write notes or a summary of the call before closing the conversation. This time enables them to write a brief report containing the most important information of the call. This summary can be reviewed later if needed.

While in wrap-up, the agent is considered busy.  Default wrap-up time is 30 seconds and it can be changed on system or agent level.

You can see the default value set on the system level and adjust it to be in line with your requirements. Setting the agent level configuration overrides the system configuration. Supervisors can see the agent setup, and when required, alter and delete it.

Also, the wrap-up time can be extended if agents need additional time to write the call summary. Alternatively, the wrap-up time should be cleared if agents manage to finish before it expires.

Waiting Strategy

Being on hold can be frustrating for your customers so it’s important that you build a waiting strategy that establishes the best environment for callers while they wait to be connected to your agents.

You can create a waiting strategy and define  the following:

• name of the waiting strategy
• numbers or an application that your strategy applies to
• the maximum waiting time that defines for how long this strategy will be active

Optionally, you can create:

• Greeting Message - This will be the first communication callers hear when they contact you. You can use the text-to-speech feature to craft a message or upload a file you would like to play to your callers.
• Hold Music - Certain types of music can calm a person while they are waiting and create a more positive experience for callers. Use this option to upload a file to be played as hold music.
• Announcement Message - The time your customer have to wait can feel less burdensome if their mind is occupied with important announcements. Keep them engaged by periodically playing announcement messages. You can use the text-to-speech feature to craft a message or upload an audio file.
• Maximum Wait Time Message - When the maximum wait time has been exceeded, and just before the call is about to be dropped, play a message to your customer letting them know that the call will end. You can use the text-to-speech feature to craft a message or upload an audio file.

You can view and change all the abovementioned settings for each waiting strategy. You can retrieve and review all waiting strategies. When necessary, you can also delete the waiting strategy.

Transfer Call

At this time only the blind (cold) transfer is supported. This means that the call is not announced before it is transferred. The agent designated to receive the transferred call will ring and can either accept or reject the call.

Recording

You might need to record your agents' conversations with your customers: whether it is to adhere to regulatory law requirements, ensure quality, increase operational efficiency, or any other reason specific to your business needs.

First, define system-level recording settings.

You can choose to record:

• inbound calls (the ones the agents answer)
• outbound calls (the ones where agents call the customers)
• both

Calls in Conversations can also have video enabled. You can select how you want those types of calls to be recorded:

• by choosing the media type for the recording, you can record audio only, video only, or both.

By default, video calls are recorded and stored in Infobip cloud storage as high-quality streamable files. You cannot download these. To create files that you can copy, move or transfer to your storage, you need to enable the Video Download Preparation option.

Bear in mind that preparing video files for download can take some time, as it can vary on the file duration, service load and your internet connection.

You can view and change all the abovementioned settings when required.

Additionally,  you can adjust certain recording parameters for each agent. Bear in mind that the agent-level configuration overrides the system configuration. You can create and view the agent setup, and when required, alter it.

You can search, review, retrieve over a link (one by one or bulk), and delete (one by one or in bulk) the recording files.